Hiring: (1) Program Manager & (2) Program Coordinator, Migration and Refugee Integration Support - PATRIR - Department of Peace Operations (DPO)

Please specify in your application which position you are applying for

ProgrammeMigration and Refugee Integration Support
Positions(1) Program Manager + (2) Progam Coordinator
LocationCluj-Napoca, Romania
Duration24 Months (Performance Dependent)
Deadline to ApplyJune 14th, 2019
Planned Starting DateJuly 1st, 2019 (or as soon as possible thereafter. The candidate must be in position by July 10. Holiday days over the summer period will be accommodated for)

The Position & the Project

The Peace Action, Training and Research Institute of Romania (PATRIR) invites applications for the positions:

  1. Programme Manager
  2. Program Coordinator

These positions will play a critical role in helping to continue to develop and grow PATRIR’s work in this field. PATRIR is currently engaging in two large-scale EU-funded projects, WANNE (We All Need New Engagement) and STIRE (Supporting the Integration of the Resettled), and will shortly begin a third, EPI (European Pact for Integration).

PATRIR is looking for highly motivated candidates to join these exciting European projects and to lead implementation in Romania. The role will involve extensive collaboration with key institutions, stakeholders, policy makers and front-line practitioners in Romania, as well as building relations, collaboration and exchanges of lessons and best practices across Europe.

The project management skills and attention to detail that the applicants bring will be essential for the success and on-time delivery of project actions. Strong communication skills, experience in collaboration and partnership-based projects, positive energy and constructive, independent thinking are required.

About the Projects

In 2018 PATRIR began a new EU-funded project on refugee and migrant integration, entitled WANNE – We All Need New Engagement. The project is implemented by 14 partners from 7 EU countries (Austria, Malta, Slovenia, Italy, Croatia, Greece and Romania) which have joined together improve practical support for third country nations (TCNs). The project engages TCSN in the communities of the receiving society with a special focus educational, cultural and social activities, decision-making frameworks and civic engagement. Partners will implement and share good practices, establish an online database of support services available to TCNs, conduct partnership fairs, awareness raising and advocacy trainings including follow-up activities, and strengthen local civic and state programming and capacities to support TCNs and integration needs. Tandem teams will implement 70 awareness raising workshops on human dignity and gender sensitivity. A main focus of WANNE is on the sharing of knowledge, lessons learned and successful experiences between the partner countries, which will result in a transnational report on good practices.

The project’s central focus is to foster the integration of resettled Third Country Nationals (TCNs) into their respective host communities by contributing to their support pre-departure and post-arrival, capacity building in the receiving communities, and promoting cooperation and partnership between resettled TCNs and host communities. The project is a collaboration between partners from Austria, Croatia, Italy, Slovenia, Ireland, and Romania

As part of the project, a web-blog will be developed and promoted to deliver pre- and post- departure information about resettlement for TCNs, also providing information for professionals and practitioners working with them. Socio-cultural-orientation workshops and tailor-made seminars will provide first-hand essential for TCNs and host communities, in order to provide necessary skills and ease the transition process. Public events and workshops will promote cooperation and partnership between TCNs and their host communities as well as enable community involvement by volunteering and self-expression in exhibitions and cultural markets.

EPI – European Pact for Integration
In order to boost civil dialogue and initiate concrete partnerships in the target cities, EPI will gather together a variety of local authorities’ representatives, welfare institutions, experienced CSOs and grass root NGOs building a transnational network of partners and stakeholders seriously interested and committed to foster integration of TCNs. In the short and medium term, project beneficiaries will be mainly civil servants, TCNs involved in the project and non-state actors. In the long term, our beneficiaries will be other European cities, local communities, national and European public and private organizations.

The Project will entail the following activities:
1) Assessment of cities’ performances in relation to the integration of TCNs through the implementation of an Intercultural Review in each city. The results of the Review will support cities in defining policy areas where integration of TCNs is more needed and lay the base for the codesign of tailored solutions.
2) Engagement of city stakeholders in a participatory policy design process aimed to identify and co-design solutions;
3) Definition of one City Integration Strategy in each city.
4) Pilot implementation of City Integration Strategies;
5) Upscaling project methods and outputs at European level with online (e.g. website, social media, videos) and offline tools
(e.g. Reports, National conferences, Final European Conference).

Tasks & Responsibilities

Specific duties include, but are not limited to:

  • Managing Partner and Stakeholder Relations: establishing solid working relationships with partners and other key stakeholders;
  • Communications Management: Managing communications and ensuring all stakeholders are aware of activities and progress; Overseeing project-wide communication strategy in cooperation with the project’s communications officer;
  • (PM) Team & Staff Management: Managing staff, assisting effective task and project-planning, providing management support and leadership to best achieve the impact of the project outcomes and jointly overcoming any obstacles or challenges;
  • Project Planning & Time Management: Creating and maintaining comprehensive project documentation; Creating meticulous schedules and project timelines, and ensuring staff and partner deadlines are met; Ensure resource availability and allocation, with effective prioritisation;
  • Financial Management & Oversight: Managing the project budget in cooperation with the Financial Officer;
  • Programme Development & Fundraising: Working together with the team and programme line and partners to develop and grow the Institute’s programming in this field, including development of new and related projects and project grant and funding applications;
  • Risk Management: Forward identification of possible risks and challenges within the project and taking measures to effectively address them;
  • Quality Assurance: Review project and task implementation and product quality; ensure products are in line with Institutional and Field-standards;
  • Monitoring, Evaluation, Learning & Improvement: Working with the Evaluation Officer of the project to best support and ensure effective measuring, monitoring and evaluating project performance using appropriate systems, tools and techniques to ensure key performance indicators are met or surpassed and to improve in-project learning and performance improvement;
  • Project Representation: Attend conferences and training as required to represent the project and the Institute nationally, within the EU and internationally, to promote project outcomes and objectives and core policy and practice objectives of the Institute and improve individual proficiency;
  • (PM) Managing and supervising personnel, including:
    • Motivating and encouraging staff;
    • Creating a collaborative work environment within the team based on constructive dialogue;
    • Reviewing performance and improving where necessary;
    • Selecting, recruiting and training new members of the project team.

PATRIR places a strong emphasis on supporting professional development and growth of our team members. In addition to their engagement in these projects selected candidates will receive extensive opportunity for further career and professional development and growth.


PATRIR has a strong institutional commitment to the achievement of excellence in its work and welcomes diversity, creativity and innovation among its staff. We strongly encourage candidates to apply who will enrich PATRIR’s culturally inclusive environment and who wish to be part of a dynamic and growing team in one of Europe’s most exciting organisations.

Candidates should have:

  • Excellent decision-making and leadership capabilities, with demonstrable experience
  • 3-5 years working experience preferred. Exceptional candidates who may not meet this requirement are still encouraged to apply;
  • Professional background in the fields of addressing migration, refugees, social polarisation, improving social cohesion, peacebuilding, fostering collaboration and multi-stakeholder partnerships;
  • In-depth knowledge and experience of managing EU-funded projects or large-donor funded projects highly preferred – requiring proven expertise in project management and reporting;
  • Excellent written and verbal communication skills
  • Solid, demonstrable organizational skills including attention to detail and multi-tasking skills
  • Experience in multi-stakeholder project management and team management preferred. Ability to motivate with remote multidisciplinary and international teams is an important competency.
  • Strong working knowledge of Microsoft Office and working knowledge
  • Experience in strategic planning, risk management and/or change management
  • Excellent English (written and spoken); Native Romanian Language level
  • Motivation to work in a culturally diverse setting and to support institutional and team development to support overall growth of the Institute.

Exceptional and highly motivated candidates who may not fully meet all of these requirements but who can show how they would excel in this position are encouraged to apply.


Competitive and experience dependent

Application procedure

Interested participants are invited to send an email with a CV and Cover Letter directed to
Silvia Spurigan (Migration and Refugee Integration Support Program Coordinator)
with the subject line
Application for the position of Program Manager – Migration and Refugee Integration Support
or ‘Application for the position of Program Coordinator – Migration and Refugee Integration Support
and send it to:
[email protected]